Fire protection impairment management checklist

The risk of a significant fire loss is increased when the fire protection systems or equipment are out of service (i.e., impaired). To minimize the risk associated with fire protection system impairments, a comprehensive impairment management program should be developed and implemented. This checklist can be used to help verify that the key elements of an impairment management program have been utilized during an impairment.

System/equipment impaired:

Date of impairment:

Area impacted by the impairment: 

Hazardous operations in the impaired area

  • Suspend or restrict non-critical cutting and welding.
  • Halt spray painting and spray finishing operations.
  • Restrict flammable liquid transfer and related operations.
  • Eliminate heat-producing processes and sources.
  • Eliminate all other hazardous operations that could cause a fire or increase the size of a fire.


  • Notify the local fire department of the impairment and temporary protection established.
  • Notify The Hanover — go to report an impairment
  • Advise facility management and emergency response team of the impairment and control measures established.
  • Advise alarm companies and signaling stations of the impairment. Notify impacted employees of the impairment and actions they should take.


  • Close fire doors in the impaired area.
  • Secure exterior doors to protect against hostile fires.
  • Secure fire control dampers, curtains and partitions in the impaired area.

Temporary fire protection

  • Connect hydrants to the sprinkler riser.
  • Place charged hose lines in the impaired area.
  • Distribute extra fire extinguishers, as needed, throughout the facility. Establish extra security or fire watch patrols.
  • Assign personnel to transmit fire alarms to the occupants and the fire department.
  • Assign personnel to re-open fire protection valves in case of fire.


  • Attach impairment tag to impaired system (see attached).
  • Develop and post a repair timetable.

After the impairment (restoration)

  • Verify the system is operational.
  • Restore all alarm services.
  • Notify the Local Fire Department that the system is restored.
  • Notify all facility personnel that the system is restored.
  • Notify The Hanover that the system is restored.

This material is provided for informational purposes only and does not provide any coverage or guarantee loss prevention. The examples in this material are provided as hypothetical and for illustration purposes only. The Hanover Insurance Company and its affiliates and subsidiaries (“The Hanover”) specifically disclaim any warranty or representation that acceptance of any recommendations contained herein will make any premises, or operation safe or in compliance with any law or regulation. By providing this information to you, The Hanover does not assume (and specifically disclaims) any duty, undertaking or responsibility to you. The decision to accept or implement any recommendation(s) or advice contained in this material must be made by you.

LC JAN 2019 12-14
171-0928 (1/14)