Extreme heat preparation and safety tips for business owners

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Fast facts
- When working in extreme heat, nearly 3 out of 4 heat illness fatalities happen during the first week of work.
- Follow the 20% rule: On the first day of working in extreme heat, limit employees' full-intensity work in the heat to no more than 20% of their shift. Gradually increase their time by a maximum of 20% each day until they are used to working in the heat.
- In extreme heat, employees should stay hydrated with cool water and drink at least 1 cup every 20 minutes.

Prepare today
- Keep an eye on the forecast and monitor the heat index.
- Educate employees on the dangers of heat stress, heat exhaustion and heat stroke.
- Create an emergency plan with what to do in case of a heat-related incident.
- Prepare to keep cool. Ensure that your air conditioning is functioning properly and portable fans are available.
- Plan for cooling stations or areas where shade, cool water, cooler temperatures and air circulation are available for worker recovery.
- Stock up on supplies. Have ample drinking water available, as well as electrolyte drinks and sunscreen.

During the heat wave
1. Provide cool drinking water for employees and make sure water sources are easily accessible. Encourage employees to stay hydrated, even if they don't feel thirsty.
2. Use fans and air conditioning to keep the air circulating. For indoor environments, ensure employees have access to good ventilation and air quality.
3. Encourage employees to dress for the weather with lightweight, heat-resistant clothing for outdoor settings.
4. Block out direct sun and provide shade when possible for outdoor work. Recommend that employees wear a hat and sunblock to help protect against sun damage.  
5. Have employees take frequent breaks in cool, shaded areas to reduce the risk of overheating.
6. Adjust work schedules or shorten shifts to minimize time spent in the heat.
7. Know the signs and ways to treat heat-related illnesses and frequently check in with employees.
 

How to report a claim

Online at www.hanover.com

By phone: 800-628-0250

By mobile app: Hanover mobile

This material is provided for informational purposes only and does not provide any coverage or guarantee loss prevention. The examples in this material are provided as hypothetical and for illustration purposes only. The Hanover Insurance Company and its affiliates and subsidiaries (“The Hanover”) specifically disclaim any warranty or representation that acceptance of any recommendations contained herein will make any premises, or operation safe or in compliance with any law or regulation. By providing this information to you, The Hanover does not assume (and specifically disclaims) any duty, undertaking or responsibility to you. The decision to accept or implement any recommendation(s) or advice contained in this material must be made by you.